Governance

Data Protection Notice for Members

The Irish Nurses and Midwives Organisation collects and processes personal data relating to its members in the course of our work. We collect and process this data in order to provide you with services and to administer your Organisation effectively and in accordance with our legislative obligations. Additionally, members of the Organisation engage with us in relation to a wide range of issues, of often a sensitive nature, relating to their employment and they do so on the basis of the confidential nature of the service we provide. Therefore, they have a reasonable expectation of privacy and confidentially when engaging with the Organisation in matters relating to their employment and the data associated with such engagement.

As an Organisation we take your right to data privacy and control seriously and this notice will direct you to information in relation to what data we collect, why we collect, how it is processed, how long we will retain the data and importantly your rights in relation to the data.

Data Protection Notice for Members

As an Organisation we collect and process personal data to provide you with services and to effectively administer your Organisation.

We have compiled a list of data we collect, why it is collected, and our legal bases for processing the data. This list is available at APPENDIX G of the Data Protection Policy. Further details in relation to the legal bases for processing data can be found in the body of the Data Protection Policy, and there is a link to this policy on this page.

Where we process your data on the basis of consent, e.g. direct marketing by partner companies for the provision of value-added services, you have the right to withdraw that consent at any time. You can do so by contacting our membership department at membership@inmo.ie.

We will occasionally, in the course of providing industrial, professional, or regulatory services to you, pass your information to legal advisors and insurers who are assisting us in providing services to you.

In the course of providing professional services to you, e.g. access to educational databases maintained by other professional organisations, it may be necessary to pass minimal personal data to those organisations, however, you will be specifically asked to consent to this process, and you may withdraw consent at any time.

In the course of providing value added services we may pass personal data to companies or brokers carefully selected by the Executive Council, who in turn may contact you to offer you such value added services. As this constitutes Direct Marketing, when you enter into membership you will be asked to consent to this process, and you may withdraw consent at any time.

We may transfer personal data to a contractor in the United Kingdom, which is outside European Economic Area (EEA). This occurs on the basis of an adequacy decision issued under the GDPR by the EU Commission on 28 June 2021 which determined that personal data can flow freely from the European Union to the United Kingdom where it benefits from an essentially equivalent level of protection to that guaranteed under EU law.

We have compiled a list of data we collect, security provisions in relation to processing, and the proposed retention period. This list is available at APPENDIX I of the Data Protection Policy.

We do not use automated decision making or profiling in the course of our activities.

Data Protection legislation provides you with a range of rights in relation to access and controlling the processing of your data.

In brief, those rights include:

The Right to be Informed
The Right of Access
The Right to Rectification
The Right to Erasure
The Right to Restrict Processing
The Right to Data Portability
The Right to Object

These rights apply to varying degrees depending on the circumstances, and full explanation of these rights is contained in section 5.6 of the Data Protection Policy.

To access any of these rights free of charge, or to make further enquiries, please contact our Data Protection Officer at dataprotection@inmo.ie, or by writing to the Data Protection Officer, Irish Nurses and Midwives Organisation, North Brunswick Street, Dublin 7.

Please see APPENDIX H of the Data Protection Policy where you will find our Data Subject Rights Procedure.

If you believe we have contravened Data Protection Legislation or any aspects of our Data Protection Policy please contact our Data Protection Officer at dataprotection@inmo.ie, or by writing to the Data Protection Officer, Irish Nurses and Midwives Organisation, North Brunswick Street, Dublin 7. We will endeavour to address the situation to your satisfaction.

If we do not comply with a valid access request that you have made, or if you have another complaint in relation to our Data Protection processes, it is open to you to make a complaint to the Data Protection Commissioner.

The Data Protection Commissioner recommends that you contact us to establish the circumstances and to indicate your intention to complain to their Office, prior to doing so. Indeed, by doing so we may be in a position to correct the problem there and then.

If, having contacted us directly, you are not satisfied with our response, you may wish to raise a concern with the Data Protection Commissioner, a complaint may be made online by visiting https://www.dataprotection.ie.

For more information about your rights to information and access under the GDPR, please see the following link: http://gdprandyou.ie/gdpr-for-individuals.

Further information is also available at APPENDIX H of the Data Protection Policy where you will find our Data Subject Rights Procedure.

Conditions of membership

Membership is open to all nurses and midwives across the public and private sectors. The INMO is governed by the Rules of the Organisation. 

All applications are subject to ratification by the INMO Executive Council. Services thereafter are provided in accordance with the rules of the organisation and at the discretion of the Executive Council.  

Please note that the INMO will not provide representation to a nurse/midwife in respect of incidents which have occurred or issues which have arisen prior to the application for membership and Executive Council ratification. Further, the right of representation shall terminate on a nurse/midwife ceasing to be a member of the INMO. 

Membership is always subject to the payment of the appropriate annual membership fee, as determined by the Annual Delegate Conference. 

Membership of the Organisation may be cancelled at any time by contacting the INMO Membership Department, and cancellation of membership leads to the cessation of all services related to membership.

Please note no VAT is applicable to the payment of membership fees to the INMO.

Paying your fees

INMO membership fees can be paid in a variety of ways, including:

Salary deductions (not available at every work location)
Monthly standing bankers order
Cheque, postal order, or bank draft made payable to the INMO
Annual online payment by credit or debit card

Consumer Rights Act 2022 – Distance Contracts

Where a person applies for membership online, they have a 14-day period within which to change their mind, without having to give any reason for the change of mind. A person may cancel their membership application within that period by notifying the Membership Department in the INMO Headquarters. A full refund of any payment made upon application will be made within 14 days.

Where a person purchases an educational course or conference place online, they have a 14-day period within which to change their mind, without having to give any reason for the change of mind. A person may cancel their purchase by contacting INMO Professional in the INMO Headquarters. A full refund of any payment made will be made within 14 days. However, there are limitations on this facility to cancel. If the educational course paid for has already occurred or the conference has already occurred, within the 14-day period, and before the decision to cancel is notified, then no refund will be made in keeping with section 111(a) of the Consumer Rights Act 2022.

Any complaints in relation to the exercise of these rights, or related matters, can be addressed to the office of the Deputy General Secretary of the INMO, at the INMO Headquarters.

Please note no VAT is applicable to the payment for educational courses or conferences to the INMO.